The following records will be requested for examination, to the extent they apply. The list should not be considered all-inclusive and does not limit the Department of Revenue auditor from requesting additional records.

Sales/Use/Withholding Tax Records

  • Copies of Missouri sales and use tax returns including any supporting worksheets
  • Sales journals, general ledgers or any and all other source documents used to complete the sales/use tax returns
  • Copies of Federal and Missouri income tax returns filed
  • Missouri sales invoices
  • Exemption certificates, exemption letters or other proof of exemption for all sales claimed to be exempt from Missouri sales or use tax
  • Purchase invoices for expense items and fixed assets
  • Detailed depreciation schedule or fixed asset listing
  • Check register, purchases journal or disbursement journal
  • Chart of accounts
  • Customer listings
  • Copies of Missouri withholding tax returns (MO 941's)
  • Payroll registers and/or disbursement journals
  • Copies of W-2's &1099's for the audit period
  • Depending on the format of the business records, a request may be made to obtain the sales, use and payroll information in an electronic format.

Corporate Tax Records

  • Federal 1120 Returns and Schedules (Consolidated, if applicable)
  • Federal 1065 Partnership/LLC Returns, K-1s and Schedules
  • Federal Agent Reports (including explanation of changes)
  • Federal Amended Returns and Federal 1139 (including explanation of changes)
  • Missouri Corporate Income/Franchise Tax Returns (including Amended)
  • State Tax Returns filed in other states
  • Net Operating Loss Carryforward
  • Taxes reported on Federal 1120, Line 17
  • Taxes reported on Federal 1065, Line 14
  • Municipal Bond Interest excluded from Federal Taxable Income (Federal M-1 Adjustment)
  • Depreciation – Bonus Basis Adjustments
  • Interest from exempt Federal Obligations (supported by documentation type)
  • Under three factor method of apportionment:
    • Schedule of beginning and ending property balances by location detailing:
      • Land
      • Depreciable Assets
      • Inventory
    • Schedule of rent expense and equipment rental by location
    • Federal and Missouri unemployment returns
    • Schedule of sales by state showing destination points by location
    • Schedule of other receipts by location [interest, rents, royalties, capital gains, Net gains and other income].
    • Ending Balance of Rental Expense, by state
  • Under single factor method of apportionment:
    • Schedule of sales by state showing origin and destination points by location
    • Schedule of non-Missouri source income and related expenses

Franchise Tax Records

  • Accounts Receivable by state or computation, pursuant to Missouri destination sales percentage
  • Inventory by state
  • Land and Fixed Assets at net book value by state (including construction in progress and Capital Lease Assets at net book value)
  • Investments in and Advances to Subsidiaries (identify subsidiary(s) and amount).