Instructions for Completing the Title Assignment

Certificate of Title - Example

  1. Purchaser(s) Name – All purchasers' names should be recorded. The name on the application for title must match the name shown in the title assignment.
  2. Purchaser(s) Address – The physical address of the purchaser should be recorded.
  3. Date of Sale – The sale date must be recorded as month, day, and year. This determines if a title penalty is due.
  4. Model – Should be recorded.
  5. Dealer Number of Seller – The selling dealer should enter their license number, if applicable.
  6. Sale Price – The sale price without deducting any trade-in should be recorded.
  7. Trade-in – The actual trade-in amount and/or any rebate allowed by the dealer must be recorded, if applicable, unless the trade-in amount is certified by the dealer on the title application.
  8. Net Price – The net price is the sale price minus trade-in, allowance, and/or any rebate and must be recorded.
  9. Odometer Reading – The actual mileage of the vehicle, excluding tenths, must be recorded unless the vehicle is model year 2010 or older and at least ten years old at the time of ownership transfer, or otherwise exempt. Effective January 1, 2021, motor vehicles with a model year 2011 or newer, will require mileage disclosure at the time of ownership transfer until the vehicle reaches the age of twenty years old unless otherwise exempt;
    1. MILEAGE IN EXCESS OF ITS MECHANICAL LIMITS – Must be checked if the odometer is a five-digit odometer and the mileage on the title assignment is not the actual mileage of the vehicle because the odometer has rolled over after registering 99,999 miles. For example, if the odometer reads 24,000 miles, but the actual miles traveled are 124,000, the seller should record 24,000 miles on the title assignment and check the Mileage in Excess of Its Mechanical Limits box.
    2. MILEAGE READING IS NOT ACTUAL (Warning Odometer Discrepancy) – Must be checked if the true mileage is different from the mileage shown on the odometer or the true mileage is unknown. The seller must also submit a statement explaining all facts concerning the true mileage versus the mileage shown on the odometer. An Odometer Statement of Explanation (Form 1545) may be used for this purpose.
  10. Signature of Purchaser(s) – The signature of at least one purchaser must be recorded.
  11. Signature of All Seller(s) – All sellers listed on the face of the title must sign the title assignment exactly the same as the name(s) appear on the face of the title. If the name on the face of the title is a business, the signature of the authorized agent must be shown.
  12. Hand Printed Name(s) by Purchaser(s) – The hand printed name of at least one purchaser must be recorded. If a business, the complete business name should be recorded, followed by the printed name of the authorized agent and the agent's position with the business, i.e., John Smith's Auto Sales, Gary Brown, Salesman.
  13. Hand Printed Name(s) by Seller(s) – All sellers listed on the face of the title must print their name on the title assignment exactly the same as the name(s) appears on the face of the title. If the name on the face of the title is a business, the complete business name should be recorded, followed by the printed name of the authorized agent and the agent's position with the business, i.e., John Smith's Auto Sales, Gary Brown, Salesman.
  14. Lienholder's Name/Address – If the applicant borrowed money to purchase the vehicle or the vehicle is used as collateral for a loan, the lienholder information should be recorded in the designated area on the back of the title.